Report Design During Hajj Season 1445 AH

Client Overview


Sela is one of the leading companies specializing in organizing and managing events, including Hajj and Umrah services.

Nusuk is the official entity launched by the Ministry of Hajj and Umrah in Saudi Arabia to facilitate and manage crowds during Hajj and Umrah. Its goal is to ensure a safe and comfortable spiritual experience that aligns with approved capacity limits.

Challenge


During the Hajj season of 1445 AH, there was a need to provide daily operational reports that displayed vital data and operational outcomes in a professional and visually appealing manner. These reports were intended for senior officials at the Ministry of Hajj and Umrah.

The reports needed to:

  1. Align with the organization’s visual identity.
  2. Include essential daily data, such as:
    • Percentage of field visits completed.
    • Compliance level of service providers.
    • Documentation of field efforts with images.
  3. Be delivered on time daily.

Solution


At Tiffan Media, as a specialized company in media and design solutions, we analyzed daily data and transformed it into professional visual reports that facilitated decision-making.

Our Methodology:

  1. Daily Data Analysis:

    • Extracting and analyzing operational data provided by the team using Excel.
    • Identifying key points to present in an engaging format.

  2. Daily Report Design:

    • Designing data presentation interfaces using advanced design tools.
    • Ensuring that the reports aligned with the organization’s visual identity.
    • Including field images to highlight on-ground efforts.

  3. Daily Meetings:

    • Coordinating with engineers and academics to understand daily requirements.
    • Updating designs based on feedback.

  4. Final Reports:

    • Preparing the final presentation and comprehensive report for the Hajj season.
    • Designing a final report that summarized achievements and showcased operational data professionally.

Results


  • Delivered accurate and visually engaging daily reports, enhancing decision-making for senior officials.
  • Strengthened communication between field teams and supervising authorities through clear and comprehensive reports.
  • Successfully presented the final report, reflecting the season’s performance, at the Ministry of Hajj and Umrah.

Client Feedback


  • The final reports received commendation from senior officials for their professionalism and accuracy in data presentation.

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